Your employees and businesses must change their habits in advance in order to properly prepare for a global catastrophe. Long before Hurricane Covid-19, our employees stored their files in the cloud with local backups around the world. These procedures are transparent to employees but are an integral part of management to ensure the continuity of our activities in the event of a global problem. DMB has implemented several layoffs to ensure our business continues to serve our customers without a single point of failure.
With concerns about COVID-19 increasing rapidly, modern-looking companies are preparing for the rapid transition to a far-away workforce. However, many companies feel unprepared for this change, not to mention the business challenges that may persist and will continue to emerge in the coming weeks and months. As a consulting agency, we would like to share some practices to assist your organization. Here’s how to help your employees stay productive at home and prevent business disruptions in an emergency.
Communicate and collaborate
Most companies use at least one communications platform at work, and extending these technologies to other employees should not be too complicated. But for companies that don’t have a communications solution, it’s easy to feel lost. Communication and collaboration platforms help break down barriers and facilitate employee productivity, allowing teams to stay in touch at the office, home, or on the go. If you are looking for a good solution for your business, here are some key tools to keep in mind:
Communication and productivity platforms
- Skype for Business
- Microsoft teams
For our part, we use Slack daily .
- Google Hangouts Meet
We use Google Meet .
Access to internal files and documents
Since internal documents are not always available remotely, it is necessary to set up operations in advance to ensure business continuity. Employees should not store their work on their local devices. All completed work must be stored in the cloud to ensure availability anytime, anywhere. With a cloud system like Microsoft One Drive, which integrates with Office 365 and can automatically sync your files, you can remotely access ongoing work and store your files in the cloud in a secure manner.
In DMB, we are rather Google Drive users, which also allows us to store our documents and files in the cloud, thus making access to them from any device (be it a desktop computer, a smartphone, or a tablet).
Be clear about your telework policy
Many companies in the Pakistan do not have a policy to work at home, which has caused many companies to struggle to find ways to implement it quickly. Here are some important things to keep in mind when your company develops a teleworking policy. Set expectations early so that employees know what hours they should be available and how work should be done. Provide appropriate tools and communication channels (such as email, chat and video) to keep people in touch and continue to collaborate effectively.
Coordination of all technological needs such as laptops, monitors and programs to avoid downtime. Specify security requirements to protect private information, which may include setting up a VPN and providing information about sharing passwords and files, as well as using devices on the Internet. ‘a company. Instruct employees on how to get help, whether through human resources, information technology, their managers, or other employees.
Since the beginning of the coronavirus, we have been in daily contact with our employees to repeat home work policies and help employees create virtual home offices. While this was a big change for everyone, the existence of a policy in place allowed us to continue our work with minimal disruption.
Keep your habits as much as possible
Employees who are accustomed to working in the office on a daily basis may miss opportunities to communicate with colleagues and clients, which may ultimately harm morale. So it is very important for managers to plan regular individual checks and team meetings to help people feel close. Ensuring that matters remain the same should apply to the entire organization. From public meetings to performance appraisals, to training and integrating new employees, business process maintenance must consider factors that are not always associated with income generation.
Last but not least, given all the stresses Covid-19 employees are experiencing, continuing to create a nice and friendly workplace remains the best way to keep people productive. Anything your business can do to make the day more enjoyable, inspiring and attractive should pay off during the transition and be something that employees will remember when things get back to normal. We know that many readers will realize what this means from a business perspective and perhaps even remote work for the first time. We have tested many different methods and know that it can be very difficult to correct them.